It’s your big day !
It’s the day of your dreams. You’ve planned for this event for months, maybe even a year or more, and now it’s finally arrived. Whether it’s your wedding, a milestone birthday or anniversary, or a charity gala event, the excitement of stepping into the room and seeing your guests happily enjoying themselves brings a feeling of satisfaction like no other. You see a group laughing excitedly and smiling at something small and go over to investigate. It’s a photo, just taken and printed by the photo booth vendor you’ve engaged. Everyone is thrilled at seeing themselves captured in a moment of happiness.
You notice the photo booth operator and assistant engaging your guests smoothly, wearing never-ending smiles. They make keeping guests happy and moving along seem effortless.
And that’s the point: professional photo booth vendors and their staff know exactly how to work an event without guests ever seeing the preparation, logistics, and (sometimes) stress that go on behind the scenes.
At Phancy Photo Booth, planning for your event begins with the first contact you make with our sales team. Whether you call or email Cathy directly, or one of her trained event coordinators, everyone at Phancy Photo Booth understands the importance of gathering all the information necessary to make your photo booth experience a success. You may wish to meet in person to plan your event, and Phancy Photo Booth is happy to do so. A face-to-face meeting is always a great way to collect information, sign a contract, and, most importantly, establish a relationship with your vendor.
You’ll want to communicate the most important facts about your event first: the date, time, and location of your event. Phancy Photo Booth serves Memphis and Mid-South area. We’ve done events as far east as Nashville, as far west as Little Rock, north to Dyersburg, and south to Jackson, Miss. Cathy or your event coordinator will verify availability of equipment and personnel for your date and time, and then, it’s on to the planning.
The next most important detail is which of our state-of-the-art photo booth experiences is right for your event? How many guests you expect will influence this decision, along with what kind of takeaway you are planning. Do you want your guests to go home that evening with a professionally printed photo strip with your graphics and colors? Are you more of a social media maven who wants to offer people an interactive experience they can view online and download instantly? Do you maybe want a little of both? Don’t worry! Phancy Photo Booth has a booth for that!
Phancy Photo Booth owns and operates four different types of photos booths; ranging from the classic enclosed and curtained photo booth (for the nostalgic types), an open-concept “party box” for those who want the opportunity for larger groups to participate at once; and a smaller footprint “halo-mirror” photo booth that is perfect for smaller venues. The most exciting among the photo booth offerings is “Phoebe the Roving Robot.” Phoebe is a remote-controlled booth on wheels that can mingle with your guests on the dance floor, in the buffet line, at their tables…almost anywhere! Guests can quickly snap a shot and send it to an email address or social media, and then get right back to having fun!
Cathy will help you determine the best booth for your event. The next step is to choose a backdrop from our catalog of choices, ranging from sparkly to frilly to inflatable! Don’t see a favorite? Just ask. Phancy Photo Booth networks with outside resources to ensure the backdrop you want is the one that you get! Feeling creative? Ask about a green screen to raise your photo booth experience to Marvel-ous (see what I did there?)!
If you’ve chosen a printed photo experience, Cathy will help you choose from the many options available, from a class photo strip to a larger format 4×6 inch, 3.5×8 inch jumbo strip or 6×6 inch square. Phancy Photo Booth will also design graphics for your photo print to include names, dates, logos, slogans, and monograms.
Once all the details have been determined and your date and time secured with your contract and deposit, the real behind-the-scenes work begins. The design of your graphics and color scheme begins almost immediately, and Cathy will remain in frequent contact to ensure the design exceeds your expectations. Your backdrop is reserved for your event, along with the photo booth and all accessory lighting, printer, print media, props, and needed hardware. Creating a scrapbook of the event? The book, pens, and other materials are assembled and packed. An experienced photo booth assistant is scheduled for your event and Cathy reviews all the details he or she needs to know. A copy of your signed contract and a comprehensive equipment and supplies list is provided to the assistant. Company transportation is scheduled to transport the equipment, supplies, and booth attendant to and from the event.
On the day of your event, your Phancy Photo Booth team arrives at the venue a minimum of two hours early in order to set everything up and ensure all is in good order prior to the start. Cathy has already arranged a load-in time with the venue and determined where the team can unload and move equipment without interfering with other vendors who may also be setting up. Prior preparation ensures an efficient and quick set-up. By the time you and your guests arrive, Phancy Photo Booth is set up and ready to serve your guests a fun and memorable experience.
And all you see is the smiling faces of people having PHUN!
Written by our Guest blogger Susan Hesson